Benefits Of On Site Document Shredding

In today’s world, our personal medical and financial information needs to remain private. There are plenty of scam artists today who are always on the hunt for this information in order to steal the identities of unsuspecting individuals. As a business owner, it is up to you to keep your customer’s personal information safe and secure. You also need to keep your employee’s information protected. One very important way to ensure this is shredding paperwork that contains personal information such as social security numbers, credit card information, bank account information, and medical information. When it comes to paper shredding, you have two options. You can either shred the documents in-house or you can hire an on-site document shredding company. Of the two options, hiring a company has more benefits.

Free Up Space in the Office

Commercial shredders and large filing cabinets can take up a lot of space in an office. If you hire an on-site document shredding company, you can do away with all of these space wasters. Marshall Shredding will come with their own paper shredders, therefore, you won’t need to worry about placing them around the office. This will also save you on the cost of buying and maintaining the shredders. Also, if you scan the records into your computer system and then have Marshall Shredding destroy the documents, you can do away with your filing cabinets. This would free up space for your employees and for different types of storage.

Free Up Workers

As a business owner, your goal is for your employees to spend their day on revenue-generating projects. If you plan to shred your documents in-house, the task will take up your employee’s time. You can assign the task of shredding to a single worker, however, this can be very time-consuming for one person. This is especially true if your business produces hundreds of documents containing personal information each day. You could require each employee to shred their own documents, however, this would take time from their daily duties. Also, you need to hope and trust that they will shred the documents in accordance with the privacy laws. Once the documents are shredded, they cannot be placed in the dumpster. If someone steals the bag of shredded documents and manages to put them back together, your business would experience a serious security breach. It is important to take the shredded documents to a recycling center. This would require you to either take it yourself or delegate the responsibility to an employee. If you hire a company to come to the office and shred the documents, it will allow your employees to focus on their work. Also, the company will take the shredded documents to the recycling center for you.

Comply With Privacy Laws

All businesses must comply with state and federal privacy laws. There are certain industries where the regulations are even more strict, such as the HIPPA laws for those in the medical field. A professional shredding company will be well versed in the privacy laws that apply to your particular business. This will ensure that your company is in compliance with all privacy laws.

Customer and Client Peace Of Mind

Identity theft is a serious problem these days and it is something that most people worry about. If you hire a professional document shredding company to destroy sensitive documents, you can let your customers and clients know. This will give them peace of mind that their personal and financial information remains private.

Avoid Data Breaches

If you are going to handle your shredding in-house, you need to trust that your employees are going to shred all sensitive documents. If one employee is lax when it comes to their shredding responsibilities, it can result in a data breach. If an employee accidentally throws a document with sensitive data in the trash, it can also result in a security breach. When something like this happens, customers and clients need to be notified. This can result in distrust, and you can lose customers. As a result, your business will start losing money. When you work with a shredding company, they will shred all of the documents on-site. Once the documents are shredded, they will go directly to the recycling center for disposal. This is the best way to prevent a data breach which can be detrimental to your business.

Hard Drive Shredding

As a business owner, you want to keep up with the latest PC technology. When you upgrade your office computers, you cannot simply throw away the old computers. Since the hard drives on the computers are likely loaded with the personal and financial information of your customers, clients, and even your employees, the hard drive would need to be destroyed. This is the only way to make it impossible for someone to recover the data. Many mobile shredding companies offer hard drive shredding services. This will ensure that the data on the hard drive is permanently erased, making it safe to discard the computers.

E-Waste Services

Computers are not the only things that you are going to upgrade from time to time. Any electronic business equipment will need to be replaced to keep it current. This can include tablets, hand-held scanners, company-issued cell phones, and SIM cards. Also, batteries need to be replaced occasionally to keep the equipment working properly. Like computers, you cannot throw this equipment away. Since there is likely sensitive information stored on the equipment, you would need to dispose of it properly. Also, the manner in which you dispose of the equipment needs to be on in the most environmentally-conscious way possible. When you work with a professional shredding service, you can be sure that all of your outdated equipment is being disposed of after being wiped of the information and as safely as possible.

Responsibility

As a business owner, you have a responsibility to your customers, clients, and even your employees to keep their personal and financial information safe. You also have strict privacy laws that you need to abide by. If you want to be sure that your sensitive documents and your office equipment are being disposed of in the safest and most efficient way, you should hire an on-site shredding company to do it for you. It is much safer and it is more efficient than delegating the responsibility to one or more employees. Best of all, the cost of these services are incredibly reasonable.